Statement of Intent

New contractual requirements came into force from 1st April 2014 requiring that GP practices should make available a statement of intent in relation to the following IT developments:


  1. Summary Care Record (SCR)
  2. GP to GP Record Transfers
  3. Patient Online Access to Their GP Record
  4. Data for commissioning and other secondary users
  5. Referral management


Please see below details of Dr Shearer & Partners statement of intent.


Summary Care Record (SCR)

NHS England require practices to enable successful automated uploads of any changes to patient’s summary information, at least on a daily basis, to the summary care record (SCR) or have published plans in place to achieve this by 31st March 2015.

Having your Summary Care Record (SCR) available to other service providers, such as hospitals, will help those treating you, by allowing them to see a small part of your GP medical record. They will have access to information about any medication you may be taking and any allergies you may have.

If you do not wish your medical records to be available in this way then you will need to let us know so that we can update your record. If you have already advised us that you do not wish a SCR available outside the practice, you do not need to do so again, your record will have been excluded. If you have not already done so, you can do this via the opt out form on our website

Dr Shearer & Partners confirm that your SCR is automatically updated on a daily basis to ensure that your information is as up to date as possible.


GP to GP Record Transfers

NHS England requires practices to utilise the GP2GP facility for the transfer of patient records between practices, when a patient registers or de-registers, this does not apply to temporary registration.

It is very important that you are registered with a doctor at all times. If you leave your GP and register with a new GP, your medical records are forwarded onto your new GP. It can take your paper records several weeks to reach your new surgery.

With GP2GP record transfers, your electronic medical record is transferred to your new practice much sooner.

Dr Shearer & Partners confirm that GP2GP transfers are already active and we send and receive patient records via this system.


Patient Online Access to Their GP Record

NHS England require practices to promote and offer the facility to enable patients online access to appointments, prescriptions, allergies and adverse reactions or have published plans in place to achieve this by 31st  March 2015.

We currently offer the facility for booking and cancelling appointments and ordering your repeat prescriptions on-line via Patient Services. If you do not have a user name and password for this system, please ask at reception for further details or register for Patient Services on our website  Please note due to Data Protection requirements we will need to see one form of photographic ID showing your current address if you register online.

Dr Shearer & Partners advise you that from 1st January 2015 you shall be able to access summary information, which means data relating to medications, allergies, immunisations or any adverse reactions.


Data for commissioning and other secondary users

It is already a requirement of the Health and Social Care Act that practices must meet the reasonable data requirements of commissioners and other health and social care organisations through appropriate and safe data sharing for secondary uses, as specified in the technical specification for care data.

Glenroyd Medical has specific arrangements in place to allow patients to “opt out” of care data if they so wish.  Care data allows patient data to be used outside of the practice. Please see our website for further details.


Referral management

From 1st April 2014, practices must include the NHS Number as the primary identifier in all NHS clinical correspondence issued by the practice whether in an electronic form or otherwise, except in exceptional circumstances where the number cannot be ascertained.

Dr Shearer & Partners confirm these arrangements are in place and that our practice undertakes annual training and audits to ensure that all our data is handled correctly and safely via the Information Governance Toolkit.

New Contractural Requirements for IT/Electronic patient records 2015/2016

Building on from 2014/2015, new contractual requirements for 2015/2016 bring additional requirements to offer online access for detailed information held in coded form by 31 March 2016.



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